Catalogue description National Assembly for Wales, Executive and Successors: London 2012 Olympic and Paralympic Games: Digital and Paper Records

The 59 paper files are arranged in departmental file reference order.

The digital records stored on the National Assembly for Wales's (and successors) shared drives were not filed according to a reliable classification scheme. Therefore, key word searches had to be employed to identify records relevant to the London 2012 Olympic and Paralympic Games. They were stored in the iShare system (Objective Electronic Content Management 8, Navigator version 8.2.4.5, server version 8.2.4.2), arranged according to a reliable records classification scheme under a folder structure which reflects functions, themes, country names and various activities. The description for each digital record displays the names of the parent folders, providing contextual information under the arrangement field.

The digital material (6,605 files) was created in a variety of standard formats, including Microsoft Word, Microsoft Excel, PowerPoint, Microsoft Outlook email, PDF, image formats such as JPEG, Gif and PNG, Microsoft Publisher, etc.

References for born-digital records are automatically generated and display a 'Z' after a forward slash, which distinguish them from traditional references allocated to paper and digitised records.

In 2006, a meeting was held between First Minister Rhodri Morgan and Lord Sebastian Coe (Chairman of the London Organising Committee for the Olympic and Paralympic Games) to consider ways in which Wales could become fully involved in the London 2012 Olympic and Paralympic Games. The Games presented an opportunity for Welsh companies to compete for contracts in preparation for the event. It was also felt that the economic and tourism benefits should be maximised for Wales.

The following bodies were chiefly involved:

• Wales Tourist Board/Visit Wales: Until 2005, the main responsibility for tourism laid with the Welsh Tourist Board (WTB). In 2006, the WTB was abolished as a separate organisation and brought into the Welsh Government under the name Visit Wales. From 2006 to 2011, Visit Wales was within the Department for Heritage. From 2011 to 2013, it was within Business, Enterprise, Technology and Science. From 2013 to 2015 It was within the Department for Economy, Science and Transport. Major Events fell under the Tourism portfolio after 2011.
• Culture, Sport and Welsh Language Division: The Culture Sport and Welsh Language Division of the Welsh Assembly Government was established in 1999. The varied work of the Division included responsibility for the Arts, the National Lottery, Media, Publishing, the National Library of Wales, the National Museum of Wales, Sport, the Welsh language, Major Events and the National Botanic Garden of Wales. In 2008, the Division was renamed the Department for Heritage, and included responsibility for Tourism. In 2011, the Department for Heritage was renamed the Department of Housing, Regeneration and Heritage, and was placed in the Sustainable Futures Directorate alongside the Environment and Sustainable Development. Until 2011, Major Events was the responsibility of this area.
• Major Events Unit: The role of the Major Events Unit involves strengthening Wales' position as an events destination. It also then helps to deliver events taking place in Wales. This unit has sat within a number of different divisions, departments and directorates during the years in question. It was initially part of the Culture, Sport and Welsh Language Division. In 2008, this then became the Department of Heritage. In 2011, the Major Events Unit was then taken out of the Heritage portfolio, and transferred to Visit Wales' tourism and marketing branch.