Catalogue description Colonial Office: Prisoners of War and Civilian Internees Department: Nominal Index of Allied Internees

This series comprises a card index created by the Prisoners of War and Civilian Internee Department during the Second World War, to record information relating to civilians and civilian volunteers who were, or were thought to be, subject to internment or imprisonment in Hong Kong and Malaya.

The cards relate principally to British, Dominion and Colonial subjects, but not, for the most part, to the local colonial inhabitants. (There are a few exceptions to this, the principal being where the local subject was related to an interned or imprisoned British or Dominion subject by marriage.) There are also cards relating to nationals of various allied states, principally The Netherlands, Norway, Russia and Czechoslovakia. There is normally only one card per individual, but, where more information was available, two or more cards may be stapled together for one person. Sometimes separate cards for members of a family are also stapled together. Occasionally one card serves for two or more members of the same family, including spouses and children, some of whom would have been as young as on year old in 1941. These cards have been catalogue the name of the head of household. Cards often include cross-references to cards of other family members.

There are also a very few references to individuals or families known to be in Hong Kong who were not in fact interned but remained at liberty.

The information recorded on each card varies hugely according to the type of case and the amount of information known at the time. All the cards have the subject's name; they nearly all include a next-of-kin or other contact address to which information on the subject could be passed; and most include an indication of the occupation, profession, military employment (if applicable) and, where appropriate, employer of the subject of the card. The other piece of information which appears on most of the cards (but not on all) is about their status, whether interned or held as a prisoner of war, and if so where, and the source and date of this information. this information is often updated several times through the course of the war as more detail comes to light. This information often originated from Red Cross official reports, but was also found from postcards that the subjects had managed to send to relatives and from reports from former internees and prisoners.

The cards often include details as to the nationality and age of the subject (or sometimes the date and place of birth). Where the subject of the card was known to be deceased, the card notes information such as the date and cause of death, the location and the source of this information, and it is also possible to find notes recording that the subject was killed in action (and therefore never interned or held prisoner of war). Cards can also report where the subject has been wounded before or after capture, and details of other illnesses.

Internees and prisoners were sometimes repatriated as part of exchange schemes, and where this happened, the card notes the details, often including the name of ship by which the repatriation took place, and the place repatriated to. Sometimes, however, the cards just contain a note of the safe arrival of the subject in (usually) Australia. A few prisoners and internees successfully escaped and rejoined the fighting forces, and this too is usually noted on the cards. For servicemen the cards usually list their rank and service number as well. Occasionally the cards will note that another authority (e.g. the Admiralty) was responsible for the subject of a card.

The cards reflect the desperate scramble for any information about survivors and are a testimony to the chaos that overwhelmed the island. Details of death or internment were often only discovered months or even years after the event. Other cards are overwritten with scrawled details of survivors' long journeys home after the war, most by ship, some by air.

Phyllis Harrop, a civil servant in Hong Kong, carried out administrative work given to her by the Japanese. She went to Chungking, taking with her lists of the internees that she had been putting together under Japanese orders. The cards make references to these lists, often as 'Harrop's List' and 'Chungking List'.

There are sometimes notes of Colonial Office files having been raised, usually with file references. In these cases it may be possible to trace either surviving files, or registry entries for the files, that may reveal further information. However, some of the file references are in formats that do not match any known surviving Colonial Office file series held at The National Archives.

No records survive for surnames in the range A to Dia.

Colonial Office, Prisoners of War, Civilian Internees and Casualties Department, 1942-1945

In 2011 Foreign and Commonwealth Office