Catalogue description Foreign and Commonwealth Office: Diplomatic Reports and Diplomatic Documents

This collection was created, after the 'Print' series ceased, at the end of 1970. The bound volumes of the Print series are held in numerous FO classes at The National Archives.

Ambassadors were expected to submit, at least annually, reports on all major aspects of the country in which they served, so these reports would cover things from financial status to human rights. They would also include major events, like elections or coups. The reports may also include feedback from social events, either hosted or attended by senior British diplomats for example Queens Birthday celebrations or national day events.

The reports were designed to assist in the smooth transition from one Ambassador to another as well as a way of informing London and other posts of major issues, the work being done globally, current situations or other interesting events or information. The diplomatic documents series, unlike the print which it replaced at the end of 1969 had a more limited circulation. For example, it could be restricted to London and the geographical area the report covered e.g. reports from Washington would be distributed to the Americas. The reports were on occasion also shared with other Commonwealth and host Governments. Not all ambassadors submitted reports annually, but most did complete first impressions, valedictories and special events reports.