Ministry of Agriculture, Fisheries and Food: Flood and Coastal Defence Division, River and Coastal Engineering Group: Coast Protection Survey of England: Dataset

Reference:
MAF 406
Title:
Ministry of Agriculture, Fisheries and Food: Flood and Coastal Defence Division, River and Coastal Engineering Group: Coast Protection Survey of England: Dataset
Description:

This series contains datasets derived from the Coast Protection Survey of England (CPSE). The survey was originally commissioned in 1993 to gather information to help the former Ministry of Agriculture, Fisheries and Food (MAFF) discharge its functions under the Coast Protection Act 1949 in regard to coast protection defences. The survey was carried out for the first time in 1993-94. Annual updates were conducted in 1995-96, 1996-97 and 1998 respectively.

Each dataset contains data on defence lengths and coastal defence elements, while the datasets for the 1996 and 1997 updates contain data on 'Class 4' defence elements. The data is held, respectively, in Length, Element and Form_d tables.

The Length tables contain general information about coast protection defences and unprotected lengths of coast identified as 'significantly eroding'. This was done by dividing the coast into defence lengths, corresponding to lengths of coast identified as having one or more coast protection structures and/or significantly eroding coastline. Divisions between defence lengths were made according to the following criteria:

  • Changes in the ownership of the primary defence within a defence length.
  • Significant changes in the form of the defence.
  • The limits of sections of coast determined to be significantly eroding.
  • Significant changes in the geology or erosion rates of unprotected, significantly eroding coastline.

The Length tables in the CPSE datasets contain the following information:

  • A numerical code for each defence length in the form abb/ccdd, where 'a' identifies the MAFF region of the survey; 'bb' identifies the region used in the National Rivers Authority (NRA) Sea Defence Survey; 'cc' is a code for the relevant local authority; and 'dd' is a unique identifier for each defence length.
  • The location of the defence.
  • The date when a site visit was conducted, the associate consultant which conducted the visit, and the initials of the staff member.
  • Ordnance Survey grid references representing the start and end points of the uppermost main primary feature of the defence length.
  • The length in kilometres to two decimal places between the start and end points of the primary defence
  • The 'asset type' of the defence length, i.e. the main components of the defences in each coastal length (seawall, embankment, etc), including whether the coast was 'shore' (i.e. a naturally eroding coastline). Up to four possible components could be specified. A separate field (Natural) records if the primary defence was a natural defence.
  • The crest level of the primary defence.
  • The degree of exposure of the defence.
  • The 'design standard' of the defence, defined as 'the return period for which the structure was designed'.
  • The wave height in metres for which the defence was designed.
  • The erosion rate for lengths of unprotected cliff and shoreline identified as 'significantly eroding'.
  • Type of land use behind the defence length within the zone deemed to be at risk of erosion.
  • Estimates of the numbers of domestic and commercial properties at risk.
  • The reference port, i.e. the secondary port most applicable for the prediction of tide levels, identified from Admiralty Tide Tables.
  • The highest and lowest astronomical tides for the defence length.

The 1995 and 1996 updates of the CPSE only required respondents to update data on defence elements, while the 1997 update only required the updating of data on 'Class 4' elements. Information on defence lengths was not systematically updated.

The Element tables in the CPSE datasets provide more specific information:

  • The code for the defence length plus a two digit sub code for each defence element.
  • Ordnance Survey grid references representing the start and end points of the defence element, and the length between these points in kilometres (to two decimal places).
  • The type of structure which the defence element represented.
  • The major constituent material of the defence element.
  • The dominant geology/sedimentology of the element, the angle of slope to the horizontal, and the appearance of the cliff in cases where the 'structure' of the defence element was described as 'cliff/scarp' or 'beach ridge'.
  • For man-made defence elements, a classification of the element's condition.
  • The type of foreshore in front of the defence element, and an assessment of how the foreshore was changing with time (e.g. eroding, stable).
  • The level of the foreshore in front of the defence element, and an assessment of the degree to which the integrity of the coast protection structure was dependent on a high-level foreshore.
  • The year or the approximate decade when the element was originally constructed or reconstructed.
  • An estimate of the residual life of the defence element in years
  • The authority, council or body responsible for maintaining the defence element or for significantly eroding sections of coastline, and whether the element was maintained by a local authority.
  • A classification of the priority of the defence element, calculated by a formula involving the purpose of the defence element, its residual life in years, and the benefit to cost ratio of the defence element.
  • A classification of the urgency of maintenance works, based on the residual life of the defence element, whether it was in an urban or rural area, and whether the value of damage caused would be significant.
  • Whether a photograph of the defence element had been supplied at the time of the original (1993-94) survey.
  • Two supplementary report description fields where additional information about a defence element could be recorded.

The Form_d tables in the datasets for the 1996 and 1997 updates contain the data which respondents were asked to supply about defence elements whose condition had been classified as"Class 4": i.e. deteriorating defences likely to need capital works within the next five years. In both sweeps respondents were asked to update information on elements which had previously been categorised as Class 4, and to include data on elements which had entered the Class 4 category since the last survey.

The Form_d tables provide the following details:

  • The code for the defence length plus the sub-code for the defence element.
  • The 'policy status' of the element - i.e. the maintenance policy of the operating authority towards the element.
  • If the policy status indicated that the structure had been abandoned as a coastal defence or that capital works were planned in the next five years.
  • The estimated cost of capital works if works were planned within the next five years.
  • Any additional notes relating to the defence element.

The datasets in this series are available to download. Links to individual datasets can be found at piece level.

Date:
1993-2000
Arrangement:

Hardware: IBM or compatible PCs. Halcrow ran the Informix version of the CPSE database on UNIX work stations, later Access versions of the database ran on IBM or compatible PCs.

Operating system: MS DOS version 5.0. Halcrow ran the Informix version of the CPSE database on UNIX, and the Microsoft Access versions on Windows. MAFF used DOS with the Oracle version and Microsoft Windows subsequently.

Application software: Data originally input into a database established by Halcrow in DataEase version 4.2. Then migrated into an Informix database. This was linked in turn to a Geographical Information System (GIS) using Intergraph software manufactured by Intergraph Corporation. The CPSE data was exported to MAFF in Oracle. MAFF's Oracle database was also linked to an Intergraph GIS. In 1998 Halcrow migrated the database to Microsoft Access 2.0 and Microsoft Access 97. Different versions of Access were used because MAFF and some other recipients of the data (e.g. some maritime local authorities) required Access 2.0, while others wanted it in Access 97.

User interface: The Informix database is believed to have been command-line driven. The Microsoft Access 2.0 version of the database allowed the data to displayed as forms or as tables, and to be input through the on-screen forms or by adding to the columns of data when displayed as tables. The Access 97 version had a considerably more complex interface, involving a hierarchy of"switchboards" and other forms.

Logical structure and schema: There are a number of differences in the structure of the CPSE datasets, which reflect the fact that the datasets were transferred at different times and from different versions of the CPSE database.

Datasets for the original survey, the 1995 update, the 1996 update and the lookup table for principal type of land use were transferred from MAFF in March 1998 in Microsoft Access 2.0, the format in which MAFF held the CPSE database at that time. The Length tables for each year were linked in one-to-many relationships to the Element tables via the def_code field in the Length tables and the defence_code and sub_code fields in the Element tables (def_code and defence_code contain the codes for defence lengths, and sub_code contains sub-codes for defence elements). No relationships had been defined between the Element and Length tables across different years of the Survey. The single lookup table, l_princip_type, explains the values used in the principal_type field in the Length tables. The dataset for the 1996 update did not include the Form_d_96 table, which at that time had not been transferred to MAFF from Halcrow.

In January 2001 the dataset for the 1997 update was deposited by MAFF. This came via a copy of the Access 97 version of the CPSE database. This database included Form_d tables for the 1996 and 1997 updates, and other tables which had not been present in the earlier version: a large number of lookup tables defining values used in the Element, Length and Form_d tables; lookup tables for local authorities, coastal groups and MAFF regions, which related to the data viewing and querying functions; a lookup table (CrossRefCouncilGroup) which connected coastal groups and local authorities; and a Switchboard Items table relating to the operation of the"switchboards" and forms which provided the database's user interface.

The Length and Element tables were linked in one-to-many relationships by def_code in the Length tables and defence_code and sub_code in the Element tables. Similarly, the Element_95 and Element_96 tables were linked in one-to-one relationships to Form_d_96 via defence _code and sub_code. There were no direct links between the data tables and the"codelists" (lookup tables), which were viewed separately.

How data was originally captured and validated: During the original survey in 1993-1994 data was gathered by the three associate consultants using the following methods:

  • Through desk reviews of published sources (e.g. Admiralty Tide Tables) and information already held by the associate consultants.
  • By obtaining copies of information held by maritime local authorities and other bodies responsible for coast protection defences.
  • By visits to maritime local authorities and other bodies.
  • Through site visits to inspect coast protection works, take photographs and prepare cross sections of defences.

The annual updates of the CPSE were conducted by Halcrow by sending forms to maritime local authorities and other major bodies responsible for coast protection defences. In 1995 three forms were issued:

  • Form A, to gather details of new coast protection structures or changes to existing structures due to capital works or significant maintenance since the original survey.
  • Form B, to record alterations to existing man-made defence elements due to changes in the condition of the structure itself or its immediate environment (rather than through new works or maintenance).
  • Form C, to record previously unclassified and unprotected frontages identified as requiring new protection works within 10 years.

In the 1996 annual update these forms were joined by a Form D, to gather information on defence elements whose condition had previously been classified as"Class 4", and to allow respondents to identify elements which had been newly classified as Class 4. A different set of forms was sent out in the 1997 update, reflecting the decision to focus on Class 4 elements. These included:

  • Form D.1, to record alterations to existing Class 4 defence.
  • Form D.2, to record changes in the maintenance policies towards existing Class 4 defences.
  • Form D.3, to record defence elements which had entered the Class 4 category since the 1996 update, and any associated maintenance policies.
  • Form D.4, to record changes due to capital works or significant maintenance to defence elements which had been previously classified as Class 4.

Although the 1997 update only required details of Class 4 defences, some local authorities provided voluntary updates of their element and length data, and this information was incorporated into the 1997 data tables. The dataset for the 1997 update also includes data from some returns from the 1996 update which had been received after the"cut-off" point for that sweep.

In the 1995 and 1996 updates completed survey forms were checked by Halcrow on receipt using validation checklists and by plotting any significant changes onto maps. Survey respondents were then contacted for further information where there were uncertainties or ambiguities in the data.

The CPSE datasets are closed, in the sense that new tables were created for each year of the survey. Data in the tables for one year of the survey was not overwritten.

Constraints on the reliability of the data: The CPSE datasets reflect the availability of information at the time that the data was gathered. The annual updates of data were also dependent on forms being completed and returned by the bodies to which they were sent. The response rate to the questions relating to Class 4 defences in the 1996 survey is thought to have been low (30-40%).

Validation performed after transfer: Details of the content and transformation validation checks performed by NDAD on each CPSE dataset are recorded in the catalogues of individual datasets.

Related Material:
A similar database for Welsh coastal flood defences is in BD 80
Held by:
The National Archives, Kew
Former references:
in The National Archives:   CRDA/10
Legal status:
Public Record
Language:
English
Creator:
Ministry of Agriculture, Fisheries and Food, Flood and Coastal Defence Division, River and Coastal Engineering Group, 1994-2001
Physical description:
6 datasets and documentation
Restriction on use:
The Coast Protection Survey of England datasets and related dataset documentation are Crown Copyright; copies may be made for private study and research purposes only.
Access conditions:
Open
Immediate source of acquisition:
In 2010 the United Kingdom National Digital Archive of Datasets
Custodial history:
Originally transferred from the Ministry of Agriculture, Fisheries and Food (MAFF) in 1998. The United Kingdom National Digital Archive of Datasets (NDAD) then held the datasets until 2010 when they were transferred to The National Archives (TNA)
Accruals:
No further accruals are expected.
Publication note:
A summary of the findings of the original (1993-94) Coast Protection Survey of England was published by MAFF: Ministry of Agriculture, Fisheries and Food, Coast Protection Survey of England: Summary Survey Report (London, 1994), reference PB 2906.
Unpublished finding aids:
Extent of documentation: 61 documents, Dates of creation of documentation: 1993-2001
Administrative / biographical background:

The aim of the original Coast Protection Survey of England (CPSE) was designed to gather data on the location, extent, nature, adequacy and state of repair of coast protection defences along the English coastline, with the primary purpose of identifying requirements for defence works within the next 3-5 years. The survey also aimed to examine unprotected lengths of coast identified as 'significantly eroding', i.e. those with 'substantial [land] assets which may reasonably require protection works within the next 10 years'. It was intended that data from the CPSE would help Ministry of Agriculture, Fisheries and Food (MAFF) assess priorities for future expenditure on coast protection, and would inform discussions between MAFF's Regional Engineers and coast protection authorities about future programmes of capital works.

Sir William Halcrow and Partners Ltd, an engineering consultancy, was appointed as project manager/lead consultant to co-ordinate the original survey. The gathering of data was delegated to three other engineering consultancies who were appointed by MAFF as 'associate consultants'. The areas covered and the associate consultants involved were:

  • 1. York Area/NW (Scottish border to the River Dee): Mouchel Consulting Ltd.
  • 2. York/Lincoln Areas NE (Scottish border to the Wash): Posford Duvivier International Consulting Engineers.
  • 3. Cambridge Area (King's Lynn to Southend-on-Sea): Mott MacDonald.
  • 4. Tunbridge Wells Area (Thames estuary to the Isle of Wight): Posford Duvivier International Consulting Engineers.
  • 5. Taunton Area (Dorset, Devon, Cornwall, Somerset and Bristol to the Severn): Mouchel Consulting Ltd.

The original survey covered 1,018 km of coast line out of a total coastal area of 3763 km. 860 km of predominately man-made coast protection defences were surveyed, together with 158 km of naturally defended coast. 134.8 km of natural coast were identified as significantly eroding. Data was gathered on both 'defence lengths' and 'defence elements'.

Most of the data gathering and field work by associate consultants was done in the second half of 1993. Associate consultants were also required to produce at least one colour photograph of each defence element, at least one representative cross-section of each defence, and outline maps showing the location and extent of defence lengths and defence elements. The data, cross-sections, photographs and outline maps were submitted to Halcrow and were used to produce a report for each region of the survey. These reports set out the objectives in carrying out the survey, the methodology used by the associate consultant and summary findings for each survey area. They also included appendices of photographs and cross sections of defences, printouts of data for defence elements and defence lengths, lists of contacts consulted during the survey, and outline maps. An amalgamated database of survey data was produced by Halcrow from the data submitted by the associate consultants.

After the original survey the CPSE database continued to be maintained by Halcrow under contract to MAFF. Printouts were held by the Regional Engineers in MAFF's regional offices and were used by them to assess applications for grants for coast protection schemes. Copies of the database were supplied to other bodies. Digital maps derived from data in the CPSE database were maintained by Halcrow on a Geographical Information System (GIS).

Three annual updates of the CPSE were conducted by Halcrow through surveys of maritime local authorities and other major bodies responsible for coast protection defences. For each update, Halcrow produced new tables by copying data from the most recent survey and then updating and amending it as necessary. Data from the earlier updates and from the original survey was preserved and was not overwritten. Additional tables were created for the data relating to 'Class 4' defence elements which was gathered in the 1996 and 1997 annual updates.

It should be noted that in the area of sea defences (i.e. defences against flooding from the sea rather than coastal erosion), the counterpart of the CPSE database was the Sea Defence Survey database maintained by the Environment Agency, which included details of the condition of sea defences along the Welsh and English coastlines. This survey was first conducted in 1991 by the Environment Agency's predecessor, the National Rivers Authority, and was updated annually. A separate survey of coastal defences in Wales was conducted by the Welsh Office (see related material).

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